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October 2006
SVU set to launch in November
The Integrated Enterprise Management Program’s SAP Version Update (SVU) project will implement a set of functional enhancements, improved processes, and a technical software version update to NASA’s financial system, which was implemented in 2003. The update will enable NASA to improve financial management data tracking, reporting and integrity, streamline the Agency funds distribution process and improve Agency funds control. Process and software changes will also streamline Year End close. The update will also improve NASA's compliance with OMB Circular A-127 (Federal Financial Management Systems) and the Federal Financial Management Improvement Act (FFMIA).
SVU is still on target for launch in mid November. The Operational Readiness Review (ORR) was completed in October in Huntsville and the actual update began following the successful completion of year end close activities. The ORR is an important milestone designed to provide assurance to Agency leadership that functional, technical and performance testing has been conducted successfully.
The SVU Project’s Change Management team continues to create and develop training materials while working with the centers. Phase 1 of SVU training is currently being conducted at all of NASA’s Centers and will continue through the first half of December. Once that work is completed, Phase 2 of SVU training will begin and is expected to run through the first few months of 2007.
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CMM remains focused to launch
The Integrated Enterprise Management Program’s Contract Management Module (CMM) will launch November 13, 2006. Several of the project’s final milestones have been reached including Center Operational Readiness Reviews, conducted from October 2-6, 2006 and the Project’s Operational Readiness Review was held on October 11, 2006 in conjunction with the SVU ORR.
End user training has also been underway for about a month at all centers. To date, more than 3 weeks of training has been completed, which includes 13 courses at 8 different locations. Supplementary training has also been delivered via webex for “Closeout and Goods Receipt” and “BW Query Common Features” Parts 1-3. Both courses have been recorded and can now be found for replay on i-View, the IEMP’s portal. End user training is scheduled to continue through the middle of November.
Once implemented, CMM will provide a comprehensive tool to support contract/grant writing, contract/grant administration, procurement workload management, and data reporting/management for NASA. The functionality provided by CMM will provide added efficiency to procurement processes, and will be integrated with existing IEMP components.
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AMM productive in early project stages
The Integrated Enterprise Management Program’s Aircraft Management Module has been accomplishing a lot in the early stages of the project’s planning. The Aircraft Management Module is made up of two phases. The first includes the Flight Data Capture (FDC), Web-based Reporting (WB), Flight Scheduling Application (FSA), and the Flight Crew Records/Flight Crew Currency (FRC) components of the NASA Aircraft Management Information System (NAMIS) toolset, which is currently being used at the Johnson Space Center (JSC) and will be implemented at all other NASA centers that manage aircraft operations. Phase 1 will be completed in April 2007. The second phase includes the logistics and maintenance components and is set for rollout in 2008.
Phase 1 independent testing activities were completed this past September, and with that marked off of the check list, lots of other milestone activities have been under way, including training for the back shop maintenance module, and user acceptance testing (UAT). The AMM Project Team conducted an Operational Readiness Review in late October prior to go live at JSC. Currently, they are looking forward to the Steering Council Meeting, set for the beginning of November, and the Pilot Center Implementation which will take place in January.
The Aircraft Management Module (AMM) is a project set to provide an integrated toolset for the management and oversight of NASA’s mission management aircraft, mission support aircraft, and research aircraft. The application is intended to eliminate the risk of flying aircraft with overdue inspections, grounding discrepancies, with unqualified or non-current aircrew, or in aircraft not properly configured for the mission. AMM also expects to provide positive control and reporting of all aircraft-related assets and reduce the cost of operations. AMM is also intended to give users timely and user-friendly access to the data and information they require to carry out their jobs.
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eTravel navigates through reviews and workshops
eTravel is one of the original 24 eGovernment initiatives outlined by President Bush in July of 2001. The effort was designed to make better use of information technology and to eliminate billions of dollars in federal spending and to reduce paperwork. NASA selected FedTraveler.com, an integrated web-based travel application, to provide online booking, travel authorization approval, and travel vouchering capabilities.
This fall, the Integrated Enterprise Management Program’s eTravel project completed an Enterprise Architecture Review (EAR) with the Agency Chief Information Officer (CIO), as well as Business Warehouse functional and technical workshops.
eTravel has also completed an on-site security assessment with the General Services Administration (GSA.) The VPN connection to FedTraveler, which will allow NASA users secure access, was also successfully tested.
The IEMP project successfully completed the FedTraveler.com functional and technical interface design workshops with EDS, the FedTraveler.com vendor. With a green light for Reporting Functional Specifications, the team felt ready to convene meetings with the Center implementation leads to discuss implementation details.
Looking ahead, the team is readying for the eTravel Critical Design Review (CDR), as well as prepping to present the project status to the eTravel Steering Committee. In the meantime, the eTravel team will start assembling software requirement specifications which includes the profile, account, document and BW integration.
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IAM lays groundwork in Formulation and Blueprinting Phase
After receiving permission to begin work this summer, the Integrated Enterprise Management Program’s Integrated Asset Management (IAM) Project is picking up speed, and gathering some traction this fall. IAM was originally intended to re-engineer NASA’s asset management capabilities within four cross-functional business processes: Planning, Acquisition, Maintenance, and Disposition before the project was delayed in 2005. Now, the Integrated Asset Management (IAM) Property, Plant and Equipment (PP&E) module has achieved approval to begin formulation activities, which includes developing the functional requirements. The functionality to be implemented in the PP&E module will focus on the accountability, valuation, and tracking of internal use software, theme assets, and personal property that is either NASA-owned/NASA-held or NASA-owned/contractor-held.
The project team plans to review the Department of Energy’s (DOE) Oak Ridge National Laboratory version of SAP PP&E to see if it can serve as a model for processes and configuration. The DOE system uses standard SAP functionality for creating asset records within the SAP Asset Accounting module. These components are part of either SAP R/3 or the SAP web application. Custom transactions within SAP R/3 are provided for the property management team to perform its functions. The web-based interface is provided for the general user community to manage property. NASA will use the PP&E module to manage all capital assets and all those controlled assets that qualify for management currently under the NASA Equipment Management System (NEMS) and the NASA Property Disposal Management System (NPDMS).
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